Important: New Electronic Filing Requirements for Forms W-2, W-2c, and 1099s

July 16, 2023

The IRS has reminded employers that the New Electronic Filing Threshold for Forms W-2, W-2c, and 1099s

New lower threshold for required electronic filing of information returns applies to tax year 2023 Forms W-2, Wage and Tax Statement, because they are required to be filed by January 31, 2024.

In T.D. 9972 (TAXDAY, 2023/02/22, I.1):

The required electronic filing threshold for certain information returns (including the 1099 series forms and most Forms W-2) was reduced from 250 returns to 10 returns. This new lower threshold is effective for information returns required to be filed in calendar years beginning with 2024. Employers determine whether they must file their information returns electronically by adding the number of information returns and the number of Forms W-2 they must file in a calendar year. If the total is 10 or more, they must file the returns electronically.

Corrected information returns, like Form W-2c, should be treated separately and are not included in this calculation. The employer must file the Form W-2c that corrects the original Form W-2 in the same way that the original Form W-2 was filed, electronically or on paper.

For more information on Forms W-2 and W-2c go to : About Form W-2 and About Form W-2c.

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